How to Inform Guests of an Outdoor Wedding (7 Ideas)

Learn how to effectively inform your guests about your special day with these simple tips.

Picture this: you and your partner have finally decided to tie the knot in a breathtaking outdoor venue surrounded by nature’s beauty. The sun is shining, birds are chirping, and everything seems perfect until you realize that informing your guests about the outdoor wedding may not be as easy as you thought.

You don’t want them to show up in high heels or dress shoes that will sink into the grass or mud, do you? Fear not, my fellow outdoor wedding enthusiasts! In this blog post, I’ll be sharing some tips on how to inform your guests about an outdoor wedding so they can come prepared and comfortable for your big day.

So grab a cup of coffee or tea and let’s dive right in!

Invitation Wording

outdoor wedding event invitation

You want to make sure that you clearly state that the wedding will be held outdoors so your guests can come prepared. Consider adding a line or two on the invitation such as “Please join us for an outdoor ceremony and reception” or “We’re getting married in nature’s beauty, please dress accordingly.” This way, your guests will know what to expect and can plan their attire accordingly.

Another option is to include a separate card with additional information about the venue and any special instructions for attending an outdoor event. This could include details like whether there will be seating provided or if they should bring their own chairs/blankets.

Save-the-Date Cards

outdoor wedding event save the date

One of the best ways to inform your guests about an outdoor wedding is by sending out save-the-date cards. These cards are usually sent six to eight months before the wedding day and give your guests a heads up on what they can expect.

When designing your save-the-date card, make sure you include information about the venue’s location, dress code suggestions, and any other important details that will help them prepare for an outdoor event.

You can also use this opportunity to get creative with your design! Consider incorporating elements of nature or using colors that match the theme of your wedding. Your guests will appreciate receiving something unique in their mailbox that sets the tone for what’s to come.

Remember: Save-the-date cards are not invitations; they’re simply a way to let people know when and where you’ll be getting married so they can plan accordingly.

Wedding Website

outdoor wedding website

A website dedicated to your big day can provide all the necessary information, including venue details, dress code guidance, and weather preparations.

You can also include photos of the location so that guests know what to expect and how best to prepare for it.

A wedding website is not only convenient but also eco-friendly as you won’t have to print out multiple copies of directions or other important information. Plus, it’s a great way for guests who may not be familiar with each other beforehand (such as those from different sides of the family)  to get acquainted before meeting in person on your special day.

Make sure you include clear instructions on how they can access this site via email or save-the-date cards so that everyone has easy access.

Social Media Updates

social media commenting about wedding

In today’s digital age, social media has become an essential tool for communication. It’s a great way to keep your guests informed about any updates or changes regarding your outdoor wedding.

You can create a private Facebook group or event page where you can post regular updates and reminders about the dress code, weather conditions, parking arrangements, and other important details.

You could also use Instagram stories to share behind-the-scenes glimpses of the wedding preparations with your guests. This will not only keep them excited but also give them an idea of what to expect on the big day.

However, it is crucial that you do not rely solely on social media as some guests may not be active users or may miss out on important information due to algorithm changes. Therefore it is always best practice to send formal invitations with all necessary details included in writing via email or snail mail as well.

Dress Code Guidance

friends discussing dress

As an outdoor wedding enthusiast, you want your guests to feel comfortable and confident in their attire. That’s why it’s essential to provide them with dress code guidance when informing them about your outdoor wedding.

You don’t want anyone showing up in high heels or dress shoes that will sink into the grass or mud, do you?

When providing dress code guidance for an outdoor wedding, consider the weather conditions and terrain of your venue. If it’s going to be hot outside, suggest lightweight fabrics such as cotton or linen for both men and women.

For footwear options, recommend flats or wedges instead of stilettos.

On the other hand, if there is a chance of rain on your big day (which can happen even during summer months), advise guests to bring umbrellas and wear waterproof shoes like boots.

Weather Preparations

Size of Tents

As much as we would like to control the weather, it’s not always possible. Therefore, it’s important to prepare for any type of weather that may occur on your wedding day.

If you’re having an outdoor wedding during the summer months, make sure to provide shade and plenty of water for your guests. You can also consider providing fans or misting stations if temperatures are expected to be high.

On the other hand, if you’re getting married in a location where rain is common during certain seasons or times of day, make sure you have a backup plan in case of inclement weather. This could mean renting tents or indoor spaces at your venue just in case.

It’s also important to communicate with your guests about potential changes due to bad weather conditions so they can come prepared with appropriate attire and footwear.

Venue Directions

Directional Arrows

As an outdoor wedding blogger, I’ve seen it all when it comes to guests getting lost on their way to the venue. That’s why providing clear and concise directions is crucial for ensuring that your guests arrive at the right place and on time.

When sending out invitations or save-the-date cards, make sure to include a map with detailed instructions on how to get there. You can also consider adding landmarks or notable features along the way so that your guests have an easier time finding their way.

If you’re using a wedding website, be sure to include driving directions as well as public transportation options if applicable. It’s also helpful if you provide information about parking arrangements since some outdoor venues may not have designated parking areas.

Lastly, don’t forget about signage! If possible, put up signs along the road leading up to your venue so that even those who miss a turn won’t end up too far off course.

By taking these steps in advance of your big day, you’ll ensure that everyone arrives safely and stress-free – ready for what promises to be one of life’s most beautiful moments!

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