Avoiding common mistakes when planning an outdoor wedding includes ensuring that the venue has adequate shade and shelter, ensuring a backup plan in case of inclement weather, choosing a location that is easily accessible for guests, and having sufficient restroom facilities.
Planning an outdoor wedding can be a daunting task. There are many things to consider, from the location to the decorations, and it’s easy to get overwhelmed.
But if you plan and know what mistakes to avoid, you can create a memorable and stress-free event. Here are some of the couples’ most common mistakes when planning an outdoor wedding so that you can avoid them!
Not Accounting for Weather
No matter how beautiful your venue may look on paper or in pictures, it’s essential to consider potential weather conditions when planning an outdoor wedding. Even if rain isn’t in the forecast, it’s still wise to have a backup plan just in case Mother Nature decides not to cooperate with your big-day plans!
Not Renting Proper Equipment
If your ceremony or reception takes place outdoors, renting proper equipment is essential for ensuring everything runs smoothly on your special day. Items such as tents and portable toilets should be considered depending on the size of your event and the number of guests attending.
Forgetting About Lighting
When hosting an outdoor wedding at night or during sunset, lighting is vital for creating ambiance and ensuring guests feel comfortable throughout the evening.
Choosing an Inappropriate Venue
When selecting a location, it is essential to consider the size of the space and how many guests will be attending. Couples should consider the weather conditions in their area and whether or not they need to rent tents or other equipment for protection from rain or extreme heat.
It is also essential to make sure that there are no restrictions on noise levels at the chosen venue, as this could disrupt your ceremony and reception. Couples should ensure that there are adequate restroom facilities available for their guests if necessary.
Considering all these factors can help ensure that you have chosen an appropriate venue for your outdoor wedding.
Poor Weather Planning
A sudden rainstorm or extreme heat can ruin a special day without proper preparation. To prevent this, couples should plan and consider all possible weather scenarios.
This includes researching average temperatures for their chosen date and time of year and checking local forecasts in advance. Couples should also have a backup plan in case of inclement weather, such as renting tents or having access to an indoor space nearby that can be used if needed.
They should provide guests with appropriate attire options for any weather that may occur on the big day.
Not Considering the Time of Day for Photos
Taking pictures during the wrong time of day can result in poor lighting and unflattering shadows that will not capture your special moment in its best light. To avoid this mistake, couples should plan their photo session around the sun’s position to get the most positive results.
For example, if you are having a late afternoon ceremony, you may want to take photos before or after sunset with softer light and fewer shadows. If you are having a morning ceremony, taking photos at sunrise can provide beautiful backlighting for stunning images.
Planning and considering the time of day for your photos will ensure that your memories last forever!
Underestimating the Cost of Decorations and Catering
Decorations for an outdoor wedding can be more expensive than those for an indoor event due to the need for additional items such as tents, chairs, tables, and lighting. Catering costs may increase if you host many guests or require special dietary needs to be met.
It is important to research prices in advance and create a budget that considers all potential expenses related to decorations and catering.
Not Having a Backup Plan in Case of Bad Weather
This can be a costly mistake, as inclement weather can ruin the entire event. To avoid this, it is essential to have a contingency plan in place that will allow you to move the ceremony indoors or postpone it if necessary.
It is also essential to consider what shelter will be available for guests and vendors should rain or other bad weather occur on your special day. These plans will help ensure that your outdoor wedding goes off without a hitch, no matter what Mother Nature throws at you!
Forgetting to Check Noise Ordinances or Other Restrictions On Outdoor Weddings
Noise ordinances regulate the amount of sound allowed in a particular area at a specific time. Depending on where you plan to have your outdoor wedding, there may be restrictions on how loud music and other activities can be during the event.
Failing to check these regulations could result in fines or even having your event shut down prematurely. Therefore, couples planning an outdoor wedding must research any applicable noise ordinances before making final arrangements for their special day.
Overlooking Potential Hazards Such As Uneven Ground or Insects
One of the most common mistakes is overlooking uneven ground or insects. Uneven ground can be a tripping hazard for guests and make it difficult to set up chairs and tables safely.
Insects such as mosquitoes, bees, and wasps can also be disruptive if not considered when planning an outdoor wedding. If there are large numbers of these pests present, they may cause discomfort or even health risks for guests.
To avoid these issues, couples should research the area to determine if any potential hazards must be addressed before the big day arrives.